While note taking has been around since the discovery of the first ancient language, virtual assistants working remotely from home need to have simple and functional apps they can efficiently used on laptop and at the same time they can easily access on mobile phones. Indeed, being highly organized is one top skill that any executive assistant must have and having a note taking app is one big tool that helps keep work and even your personal life in order such as the to do list. If you aren’t one of the 2% who got a photographic memory, then you have to come to terms with the reliability and quality of your notes app in recalling information. Using an app you can work with on both phone and laptop is practically a leverage over traditional use your memory practice. Digital note taking ensures you never have to deal with a disorganized desk or a missing note. It syncs your documents on the cloud, allowing you to access them whenever you want. So, if you are a virtual assistant looking for a convenient way to take notes and would like to make your notes more accessible, digital note taking is the way to go.
Categorize each note and save them on the cloud as you go. Actually, convenience is one of the reasons why I highly recommend using digital note taking. Rather than flip through pages to find specific subheadings or points, simply search your notes using keywords. You should learn how to choose and crate categories using keywords. On the other hand, the cloud makes everything easier to read, edit, and organize on whatever gadget you use. Digital note taking using free app lets you focus on the areas that are of importance at the moment. You only need to click on relevant pages, find the right topics, search the correct keywords, and review them at a glance. The process is pretty quick and simple.
Just read and edit anywhere anytime to get it updated. If you prefer to include links and images and edit as you write, drag and drop is the way. Current note taking apps make it easy for you to reformat your messages, highlight critical areas, proofread, and make changes easily using the phone even a second before a presentation. Note taking is a very effective tool for marketing, works well for a fast paced work environment. It helps remember previous meetings and research. Makes it easier to review previous conversations, comprehend what needs to be understood. Making the notes brief and well spaced makes it clearer to add more details later and maybe make bullets for important points to highlight.
Modern note taking applications allow you to type, write, and draw just as you would on paper. Many applications have their own unique features, storage, organization, and sharing capabilities, and it’s up to the user to identify which note taking application is likely to work best for their needs. For myself, I use the free anotepad.com. It helps me blog as well as organize information with my work. Writing notes helps you remember what you’ve heard as well as put into writing any ideas that may pop out of your mind from nowhere. The only problem in using free note taking apps is the absence of the undo or retrieve feature. If you accidentally deleted a paragraph, then you lose it for eternity. Also, you can’t lose shared material as long as no one gets mistaken and keyboard keys are not acting up.
If you are involved in group work then digital note taking simplifies the sharing process. Notes can be shared with the click of a button, and as long as they are saved or backed up it’s pretty difficult to lose them. It might be safer to use a paid plan with full features rather than the free one when working on several notes with your group, to be safe. Note taking is crucial for efficiency and organization. You cannot afford to lose even a single paragraph. I have been through that to maybe ending up losing the entire note when my laptop crashed. You can’t imagine the dismay when I realized I am unable to retrieve anything anymore. It was like puff, gone!
The most important thing in your desire to become a virtual assistant is to get started and then keep moving forward. The more progress you make, the more likely you are to succeed. A few things should be on your mind such as what tools you need to basically run your home office, where to get your customers, and how to make them stay with you. Put simply, you need apps and tools to efficiently complete multiple tasks. Some of these notes apps are completely free to use and sync across platforms, easy to categorized, and allows you to pin what matters most at the moment. Notes can also have file attachments and each file can be sorted into folders, tagged, annotated, edited, given comments, searched, and exported as part of a notebook.
Digital note taking refers to creating notes and then storing them in an electronic format or medium of your choice. In this modern world, technology has made it possible to make notes on any electronic device. Whether you have a computer, tablet, phone, innovations help you create digital notes and save them for access at a future time. Almost all note applications now have a synchronized cloud that saves your notes automatically as you work. So, even if you lose your laptop or mobile phone, you can still access all the files you have saved to your account.
Choose the app that asks you to create an account because it is more secure and stable that even if you change or damage your device, you still have access to your notes. You get virtually endless blank sheets for note taking on your digital device but make sure you check your allocated cloud storage before anything else. While customizing your notes may work with most apps, it takes a bit of time and less effort to get them organized. Depending on the software you are using, you can easily insert pictures and diagrams into the text with zero artistic skill needed!
anotepad.com
This is one of the online notes that I am currently using. This is one of the best digital notes and it is free. Please create an account before saving your notes. Safer that way. Choices can be seen at the end of the frame where you can make it public or private, delete, download in the form you like such as MsWord or PDF, or move to folder. Notes that are made to be shared as public can be edited from the same web browser. For notes that are very important such as passwords, you can choose “Password Protected” instead of either “Public”or “Private”. You can also create multiple folders to organize your notes and sort your notes by date or title. One of the features that I really like is the ability to download the notes in PDF, MS Word, ODT, and Text format.
Because of its auto save feature, you can very well focus on your writing and editing your notes without the worry of losing anything. Quickly browse through the notes using the preview button. Take notes of your lectures in class and easily share or collaborate with others. You can even use it as a diary to record day to day events. Email a specific note as an attachment.
memonotepad.com
This note taking app is an extension of the Chromepad but can be also accessed through Firefox. Quickly capture ideas using this tool and be more productive. When we talk about taking notes as we encounter interesting things on the web, the memonotepad presents the most convenient way of doing it. You’ll really appreciate the simplicity of Memo Notepad. Manually start new notes by clicking the pencil icon at the upper left.
evernote.com
Work anywhere and remember everything. Keep important information handy when Evernote syncs automatically to all your devices. Very efficient in keeping text, images, audio, scans, PDFs, and documents. Bring your notes, tasks, and schedules together to get things done more easily. Turn your to dos into simply done with powerful, flexible search capabilities. Go paperless, just scan important documents and keep them handy on all your devices. Save the information, not the clutter.
Put simply, a business has to thrive using digital note apps. It would be quite difficult to take notes the traditional way when much of the tasks assigned to you may involve research and keeping links. Honestly, I am unable to function without anotepad. I keep all my blog, research, and almost all things there. On the other tab, I have my memonotepad. That is only on one browser. For faster browsing, I usually use two browsers because it would take a few seconds to load either tabs. I strongly suggest you pick the right note taking app before you start your virtual assistant business.
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